1-08 Prosecution & Progress

Add the following new section:

1-08.0 Preliminary Matters
(May 25, 2006 APWA GSP)

Add the following new section:

1-08.0(1) Preconstruction Conference
(October 10, 2008 APWA GSP)

Prior to the Contractor beginning the work, a preconstruction conference will be held between the Contractor, the Engineer and such other interested parties as may be invited. The purpose of the preconstruction conference will be:

  1. To review the initial progress schedule;
  2. To establish a working understanding among the various parties associated or affected by the work;
  3. To establish and review procedures for progress payment, notifications, approvals, submittals, etc.;
  4. To establish normal working hours for the work;
  5. To review safety standards and traffic control; and
  6. To discuss such other related items as may be pertinent to the work.

The Contractor shall prepare and submit at the preconstruction conference the following:

  1. A breakdown of all lump sum items;
  2. A preliminary schedule of working drawing submittals; and
  3. A list of material sources for approval if applicable.

(PUD July 2020)

The Contractor shall request the preconstruction conference a minimum of 10 calendar days prior to the start of construction. The actual date of the preconstruction conference will depend on availability of PUD staff and the various parties associated with the work.

Add the following new section:

1-08.0(2) Hours of Work
(PUD April 2020)

Except in the case of emergency or unless otherwise approved by the Contracting Agency, the normal straight time working hours for the contract shall be any consecutive 8-hour period between 8 a.m. and 5 p.m. of a working day with a maximum 1-hour lunch break and Monday through Friday work week. The normal straight time 8-hour working period for the contract shall be established at the preconstruction conference or prior to the Contractor commencing the work.

If a Contractor desires to perform work on holidays, Saturdays, Sundays, or before 8 a.m. or after 5 p.m. on any day, the Contractor shall apply in writing to the Engineer for permission to work such times. Permission to work longer than an 8-hour period between 8 a.m. and 5 p.m. is not required. Such requests shall be submitted to the Engineer no later than noon on the working day prior to the day for which the Contractor is requesting permission to work.

Permission to work Saturdays, Sundays, holidays or other than the agreed upon normal straight time working hours Monday through Friday may be given subject to certain other conditions set forth by the Engineer. These conditions may include but are not limited to: requiring the Engineer or such assistants as the Engineer may deem necessary to be present during the work; requiring the Contractor to reimburse the Contracting Agency for the costs in excess of straight-time costs for Contracting Agency employees who worked during such times, on non-Federal aid projects; considering the work performed on Saturdays, Sundays, and holidays as working days with regards to the Contract Time. Assistants may include, but
are not limited to, survey crews; inspectors; and other Contracting Agency employees when in the opinion of the Engineer, such work necessitates their presence.

Add the following new section:

1-08.0(3) Reimbursement for Overtime Work of Contracting Agency Employees
(PUD July 2020)

Where the Contractor elects to work on a Saturday, Sunday, or holiday, or longer than an 8-hour work shift on a regular working day, as defined in the Standard Specifications, such work shall be considered as overtime work. On all such overtime work an inspector will be present, and a survey crew may be required at the discretion of the Engineer. In such case, the Contracting Agency may deduct from amounts due or to become due to the Contractor for the costs in excess of the straight-time costs for employees of the Contracting Agency required to work overtime hours.

The minimum overtime pay is 2 hours at 1½ time PUD rates on weekdays (before or after normal work hours), Saturday, Sunday, or holidays. PUD rate is $125 per hour.

The Contractor by these specifications does hereby authorize the Engineer to deduct such costs from the amount due or to become due to the Contractor.

1-08.1 Subcontracting

(May 30, 2019 APWA GSP, Option B)

Delete the 9th paragraph, beginning with “On all projects, the Contractor shall certify…”.

1-08.3(2)A Type A Progress Schedule

(March 13, 2012 APWA GSP)

Revise this section to read:

The Contractor shall submit 3 copies of a Type A Progress Schedule no later than at the preconstruction conference, or some other mutually agreed upon submittal time. The schedule may be a critical path method (CPM) schedule, bar chart, or other standard schedule format. Regardless of which format used, the schedule shall identify the critical path. The Engineer will evaluate the Type A Progress Schedule and approve or return the schedule for corrections within 15 calendar days of receiving the submittal.

1-08.3(2)D Weekly Look-Ahead Schedule

(PUD July 2020)

Revise this section to read:

Each week that Work will be performed, the Contractor shall submit a 3-week look-ahead schedule showing the Contractor’s and all Subcontractors’ proposed Work activities. The 3week look-ahead schedule shall include the description, duration and sequence of Work, along with the planned hours of Work. This schedule may be a network schedule, bar chart, or other standard schedule format. The schedule shall be submitted to the Engineer by the midpoint of the week preceding the scheduled Work or some other mutually agreed upon submittal time.

1-08.4 Prosecution of Work

Delete this section and replace it with the following:

1-08.4 Notice to Proceed and Prosecution of Work
(July 23, 2015 APWA GSP)

Notice to Proceed will be given after the contract has been executed and the contract bond and evidence of insurance have been approved and filed by the Contracting Agency. The Contractor shall not commence with the work until the Notice to Proceed has been given by the Engineer. The Contractor shall commence construction activities on the project site within ten days of the Notice to Proceed Date, unless otherwise approved in writing. The Contractor shall diligently pursue the work to the physical completion date within the time specified in the contract. Voluntary shutdown or slowing of operations by the Contractor shall not relieve the Contractor of the responsibility to complete the work within the time(s) specified in the contract.

When shown in the Plans, the first order of work shall be the installation of high visibility fencing to delineate all areas for protection or restoration, as described in the Contract. Installation of high visibility fencing adjacent to the roadway shall occur after the placement of all necessary signs and traffic control devices in accordance with 1-10.1(2). Upon construction of the fencing, the Contractor shall request the Engineer to inspect the fence. No other work shall be performed on the site until the Contracting Agency has accepted the installation of high visibility fencing, as described in the Contract.

1-08.5 Time for Completion

(September 12, 2016 APWA GSP, Option A, modified PUD April 2020)

Revise the third and fourth paragraphs to read:

Contract Time shall begin on the first working day following the Notice to Proceed Date.

Each working day shall be charged to the contract as it occurs, until the contract work is physically complete. If substantial completion has been granted and all the authorized working days have been used, charging of working days will cease. If the Contractor is approved to work 10 hours a day and 4 days a week (a 4 to 10 schedule) and the 5th day of the week in which a 4 to 10 shift is worked would ordinarily be charged as a working day then the 5th day of that week will be charged as a working day whether or not the Contractor works on that day.

Revise the sixth paragraph to read:

The Engineer will give the Contractor written notice of the completion date of the contract after all the Contractor’s obligations under the contract have been performed by the Contractor. The following events must occur before the Completion Date can be established:

  1. The physical work on the project must be complete; and
  2. The Contractor must furnish all documentation required by the contract and required by law, to allow the Contracting Agency to process final acceptance of the contract. The following documents must be received by the Project Engineer prior to establishing a completion date:
    1. Certified Payrolls (per Section 1-07.9(5)).
    2. Material Acceptance Certification Documents.
    3. Monthly Reports of Amounts Credited as DBE Participation, as required by the Contract Provisions.
    4. Final Contract Voucher Certification.
    5. Copies of the approved “Affidavit of Prevailing Wages Paid” for the Contractor and all Subcontractors.
    6. Property owner releases per Section 1-07.24.

Section 1-08.5 is supplemented with the following:

This project shall be physically completed within 70 working days for the Base Bid and 15 working days for the Bid Additive.

Add the following section:

1-08.7 Maintenance During Suspension
(PUD September 2020)

Delete the third and fourth paragraphs and replace with the following:

The Contractor shall maintain temporary asphalt trench patches during the suspension period, until weather conditions are suitable for final repair. The Contractor may use cold mix asphalt cement (AC) or temporary HMA for temporary patching. Spalling, excessive rutting, or other signs of failure shall be immediately remedied by the Contractor.

The suspension period is typically October 1st through April 30th for the Carson area. The Contractor may, with approval of the Engineer and Skamania County, pave during the suspension period if weather conditions allow.

1-08.9 Liquidated Damages
(August 14, 2013 APWA GSP, modified PUD April 2020)

Revise the fourth paragraph to read:

When the Contract Work has progressed to Substantial Completion as defined in the Contract, the Engineer may determine that the work is Substantially Complete. The Engineer will notify the Contractor in writing of the Substantial Completion Date. For overruns in Contract Time occurring after the Substantial Completion date, the formula for liquidated damages shown above will not apply. For overruns in Contract Time occurring after the Substantial Completion Date, liquidated damages shall be assessed on the basis of direct engineering and related costs assignable to the project until the actual Physical Completion Date of all the Contract Work. The Contractor shall complete the remaining Work as promptly as possible. Upon request by the Project Engineer, the Contractor shall furnish a written schedule for completing the physical Work on the Contract.